Organized System Essay Example for Free

Organized System shewIn todays society, business of every sort is done on computing machines, almost to the uttermost that the former definition of records and leaflets being physical items is nearly obsolete. Attending an institute of higher learning overly means that much of assignments be downloaded from an online site and homework be completed on a computer and uploaded to a central location. As such, it potty become quite time-consuming, difficult and confusing to locate take away files without a system of organization. On the Microsoft website, there ar several articles to help a computer user get started with organization. Of course, their number one recommendation is to use the My Documents cusp which comes pre-installed on all of Microsofts in operation(p) systems. This is really a timesaver as there are so mevery easy ways to gravel it from the Start menu (which also embarrasss a My Recent Documents link), from the Open function of any Microsoft software a pplications, and from your backcloth (by merely moving the icon on the Start menu and dragging it to the desktop). In the My Documents folder, additional folders can be created.These should be anticipated by category, for example, school, work, creative writing, business, etc. every(prenominal) folders in each of these should pertain to that subject. In the school folder, for instance, I would suggest creating a separate folder for each class (i. e. Biology 101, Statistics 201, etc. ). This can then be further lowly down into assignments and homework. Downloaded assignment files can be copied and pasted or drug into the assignments folder. Keeping both(prenominal) folder and file names short helps to find them quickly (since only a certain sum of money of the letters in the name will be displayed).Names for assignment files can also include the date it is due (at the beginning of the name) and then quickly sorted by name in the trip up screen. I have also found it handy to u se a date in the name of my professional resume file, so that I know whether or not it needs to be updated. metrical composition can also be added to documents such as essays to easily show all versions until complete (you may find the need to go back to a previous version and add in a paragraph that was previously edited out).Putting numbers at the front of the file or folder name for those that you access often will ensure they show up at the top of the list. regard folders and files as thumbnails is a way to display the results of your folders that is visually easy. This is a great way to preview the limit as well as easily sort through the different file extensions (is it a imprint or a Word document? ). Using Microsoft Outlook for Email messages is also handy and the schedule works with the rest of the Microsoft Office Suite, making it easy to integrate file types.I create folders of the alike(p) name as those in My Documents for Email messages. This way I can keep track of any messages that are in reference to a class, or work, and they can be quickly dropped into the corresponding My Documents folders. some other tip for organization is to keep the hard drive clean. At the end of the semester, the class folders with their files can be stored elsewhere on your hard drive such as in a folder named narration (or put on a flash drive) so as to streamline the amount of folders viewed to only documents you are currently using.When I am using a file that I know will be of use for a limited time only, I name it junk_ with a descriptive word at the end. When I am ready to delete those files I am no longer needing, I simply perform a search of the C drive for all files and folders with the name junk in them. This way, the in all of them can be deleted with only a couple clicks of the mouse. You could attach a date to the name that reminds you of when the file is obsolete and safe to be removed.ReferencesAllen, Sally. Get organized Organizing your comput er. Retrieved October 23, 2007 from the Womens Media Web site http//www. womensmedia. com/ current/organizing-computer. shtml. Organizing computer files. Retrieved October 23, 2007 from the University of Virginia Web site http//cti. itc. virginia. edu/ttspeng/OrganizingComputerFiles. pdf. Seven tips to manage your files better. Retrieved October 23, 2007 from the Microsoft Web site http//www. microsoft. com/atwork/manageinfo/files. mspx.